Minutes of the Meeting

of the Board of Directors of the

Reno Region of the SCCA

July 5, 2005

Attendees:       Dave DeBorde            Doug Driver                 Lee Mitchell                

Greg Benson               Dean Benz                  Matt Benson                                        Eric Gangloff

The board members arrived at the home of Carol and Dave DeBorde at 6:00 PM for Sloppy Joes and a board meeting.  Eric Gangloff and Dean Benz participated via telephone [in the board meeting].  Lucas Kunze and Larry Capen were goofing off and unable to attend.  Dave called the meeting to order for the purpose of setting agenda items for the July 6^th general membership meeting and other miscellaneous business. 

Dave began the meeting with a quick review of the minutes from the June 1^st board meeting.  There were no changes to the minutes.

Dean reviewed the Audi Quattro Club event held at Reno-Fernley the past weekend.  He made several suggestions and encouraged us to be as specific as possible when finalizing details for our July 23^rd-24^th event.

All directors agreed that we should accept credit cards through MyAutoEvents.com to facilitate registration.  While the directors discussed the Reno-Fernley event, Eric reactivated the club’s Hotmail account.  It does not appear that a PayPal account will be necessary to use credit cards on MAE;  they will mail us a check a few days after the event.

A discussion of the website ensued.  Some of the directors felt that additional people should be enabled to post to the website to relieve Dean of the burden.  Ultimately all agreed that there should be only one webmaster.  Dean is willing to turn over the website to a qualified webmaster if one exists in the club ranks – particularly one who has graphic arts talent.

The directors moved on to address Dean’s suggestion that we purchase an FM transmitter to allow the broadcast of results over radios.  Lee moved that we authorize up to $300 should Dean find an acceptable deal.  Matt seconded and the motion passed unanimously.

The board members then discussed John Riggs’s suggestion that we purchase additional radios and chargers.  Dean suggested that we investigate whether the existing equipment is suitable for a large track like Reno-Fernley before investing more in the same equipment.  We may want to purchase repeaters to handle the longer distances involved with track events.  All directors agreed that we should resolve these issues before purchasing the additional radios – but that additional radios are a good idea.

The directors agreed that discussion of a trailer should be deferred until after the Reno-Fernley event.  They also reviewed the recent Divisional event and discussed the possibility of hosting one again next year.

Jim Gandy arrived too late for dinner but in time to discuss the proposed fall tour.  Everyone agreed that it would make sense to keep the tour on the October 8^th date but move the October 9^th Club Trials event to the following weekend. 

With Jim in attendance, the directors spent some time discussing the upcoming Reno-Fernley event in detail.  The following conclusions were drawn:

• A student evaluation sheet should be prepared for each instructor to fill out.
• Event T-shirts should be prepared and given away with each registration.
• We may need to acquire some additional flags;  we have sufficient red and yellow flags.
• We may consider adding a chicane before the start/finish line.
• Doug, Dave, Lee and Jim will try and visit the track next week to work out the event details with Jeremy Cable.

The following agenda items were tentatively set for the July 6^th general membership meeting.

Old Business

Club Trials results from Lovelock.

Solo2 Divisional results and post mortem.

New Business

Reno-Fernley Time Trials event.

Moving the October 9^th Club Trials to a two day event on October 15^th–16^th.

Need for more volunteers/helpers.

After peach cobbler a la mode, the meeting was adjourned.

Respectfully submitted by Doug Driver, Secretary.