SCCA Meeting Minutes

April 2, 2003

Attendees:       Greg Benson, Debbie Kerswill, Dean Benz, Mike & Joanne Kapic, Jim Gandy,

John & Helen Perry, Pat Hausel, Lucas Kunze, Lee Mitchell, BJ & Victoria Filarski, Chuck Tischler, Mike Mulhall, Heather Money, John Riggs, Jr, John Riggs, III, Jim Uchytil, Eric Gangloff, John & Patty Evans, Dave & Carol Deborde, Craig Cummins, Pat Costin

Meeting brought to order at 6:35pm by Dave Deborde, R.E.  Dave welcomed all members and went around room with introductions.

Secretary Report:  The minutes were approved as written

Treasurer Report:   Patty Evans reported the beginning balance as of March was $5,045.28.  Expenses for month were $1,479.56 with an ending balance of $3,565.72 and two CD’s in amount of approximately $8,200.00.  There was some discussion regarding newsletter expenses.  If a member receives a paper copy and would like the email copy, contract Eric Gangloff.  It will help defray expenses.

OLD BUSINESS:

Safety Steward School:  Dave thanked Dick Lewis for an informative and productive meeting.  We should have about five or six news Stewards this next year.

Summitt Promotional Day:   It went very well and there seemed to be a lot of interest in the club activities.  Dave thanked Edy for his coordination of the event and those that came to help and brought their cars for show.

Bus Clean-up:  Dave thanked those that came out to help clean the bus.  The transmission seems to still have a leak.  John Evans bought extra transmission fluid to keep in the bus for emergency.  Dave will try and get it fixed in the near future.

Test & Tune Day:  John Evans, event chairperson, passed around a copy of the course.  John had emailed everyone how the event would be run (three groups).  For those that miss the morning drivers meeting they will have to wait until afternoon to participate.  There is one price for the day.  John plans to set up the course on Friday and could use help after 11:00am.  He will set up on Sat. at 7:30am and again needs help setting up.  Annual Tech will be available at 8:00am until drivers meeting. 

Drivers School:  John wanted to stress safety and we may need two Safety Stewards as well as many instructors.  Plan to have two groups (run & work) Hope to have 3-4 runs each with student.  Plan to show new students how actually run an autocross in afternoon.

Reno Rally:  Dave reminded us that there is a road rally this weekend also (4/5-6/03).  We do not have anything to for it.

Solo II Divisional:  Katie Elder is trying to finalize the Divisional series and she has us scheduled for July 5-6 but there are some conflicts for that date so Dave has given her a few other dates that might work.  As soon as it is finalized we will need people to promote the event.  Katie has got Kumo Tires as a sponsor.

Banner – Decals – Posters:  Dick Lewis has ordered two all weather vinyl banners for approximately $160 each.  One will be used at Summitt Racing for awhile.  They should be ready for pick up.  Mike Mulhall had decals make and have sold several already.  The supply is in the bus.

Chris Causey offered to made posters for distribution in the area promoting the event dates.  Dave called them -  “Annual Awareness Documents”.  Patty got the schedule cards and passed them out.

Winnemucca update:  John Perry, event chairperson, told us that he has ordered the awards, tee shirts (Helen & Peggy made the design to be used -  a slot machine with spuds in window & cones in tray).  The shirts should be about $6.00-$7.00 each.  Still need to order Porta Potti.  John will contact Winnemucca to be sure all is ready.  Greg Benson indicated the paper work was in place.  If someone only wants to attend one day it will be ok and a charge of $20.00 for member & $30.00 non member.  John Perry will contact Don Miller to see where the roving trophy is.  Reno won last year but didn’t receive the trophy.  John would like to have help setting up.  He plans to have a social Friday evening round their motorhome & Dave & Carol’s.

Jr. Carts: After some discussion a motion was made by Dean Benz to allow Jr. Carts at the Winnemucca event and for the season allowing 5yrs & up.  It was seconded by Eric Gangloff – motion carried.  John Riggs, III would like to be the youth sponsor.  Dave will contact National to see if we can get authority to have Jr. Carts at our events.  If for some reason we can’t get the sanction for the event, we will use Idaho’s sanction & Don Miller as the sponsor.  Eric suggested we contact Ed Dederick of Northern Nevada Cart Club at 775-847-5218 to help set up a Jr. Cart program.

Event Chairperson:  There are several events in need of chairpersons.  Mike Kapic and Jim Gandy volunteered for July 19-20 at Stead.  A brief discussion took place about Boreal event and having another Bar-B-Q.  John Riggs, Jr. will ask if the Nelsons are interested to doing it again.  Dave asked for a budget to be submitted for any event where club money will be spent. 

NEW BUSINESS:

Registration:  Debbie Kerswill has volunteered to be the Chief Registrar.  Schelley Nelson had volunteered but is unable to do it because of other obligations.  Debbie will follow up on the registration supplies and cards.  If we need more will order them. Thank you Debbie.  She will be in need of help, so if you are interested in helping at registration, contact Debbie.

Annual Tech:  We will be doing Annual Tech again this year.  Pat Housel said to bring your rule book to get your annual tech sticker.  They plan to use two sticker – one in the rule book and one for the car.  Annual Tech has not been approved by national – it is still in the trial stage.

Timing & Scoring:  John Riggs, Jr. reports the new system is up and running.  He plans to have it available for the first points event in April.  We will use the system and cards too. 

National Convention:  Eric indicated he had a great time and it was informative.  See the March Newsletter for his report.  Eric presented Dave with a plaque from NORPAC for his participation at this years convention.

Events:  We have not got the contract back from Stead yet.  However, they have agreed we will be able to use the site without any problems using last years contract until the new one is finalized.  Included in this years contract, we have requested we have food venders at the event.  They agreed it would be okay but we will have to put in a request 30 days prior to the event each time we want them there.  Dave will take care to follow through with this. 

Meeting Adjourned at 7:55pm

Respectfully submitted, Carol Deborde, Secretary